Merchandise management system as an indispensable control element of the company: Top 10 advantages
- Merchandise management system: definition and detailed explanation
- Necessary merchandise management modules
- What advantages do SMEs enjoy thanks to an ERP system?
- FAQ
Digitalization is constantly increasing and penetrating various industries. Online retail cannot do without several systems to optimize processes. The merchandise management system, which is used to control retail processes, plays a special role. The software maps the goods processes and processes the data deliveries accompanying the goods. This is a perfect option for fast, secure and efficient delivery to customers. It allows online retailers to keep an eye on processes such as quotation preparation, warehousing and payment transactions at all times. In our article, you can find out what tasks WaWi systems perform and how you can benefit from using them.
Merchandise management system: definition and detailed explanation
Merchandise management (or ERP for short) refers to all activities in a retail business. The business processes associated with the movement of goods are managed centrally with the help of a merchandise management system (MMS). Various tasks are performed and the flow of goods can be mapped digitally. Stock levels are recorded, managed and evaluated. The advantages of a merchandise management system are obvious. This software solution is used to monitor available resources and exploit optimization potential.
The merchandise management system is regarded as an interface between the online store or stationary trade and various sales platforms. It is an important control element for retail companies that combines the key information from all areas of a business and processes (logistics, accounting, sales). The database is a core element of WaWi-System, where master data (customer, supplier, product and goods information) and transaction data (quotations, orders, purchase orders, invoices, delivery bills) are collected.
The main objective of merchandise management is the efficient organization of the flow of goods. The software ensures that the required quantity of available goods is available at the right place at the right time. This can be ensured if the trading processes are constantly monitored, analyzed and controlled. The merchandise management system brings a number of advantages to online retail.
Necessary merchandise management modules
It's difficult to choose an ERP system because there are so many providers. You don't know which one is better. Most of the time, you pay attention to which elements the software on offer contains. Ideally, there should be the following modules:
- For sales: The sales processes are handled in detail from the preparation of quotations to invoicing.
- For purchasing: stock, demand, supplier and price information is collected in one place.
- For accounting: The module contains information on all payment transactions, invoicing and dunning.
- For logistics: The module reflects current information on all orders, incoming and outgoing goods, shipping and returns.
- For personnel: The module can be used to distribute projects and tasks among employees, keep an eye on their workload and record time.
- For marketing: The product information is always up to date and can be accessed via several channels.
- For management: You get a complete overview with all the statistics.
Connection of external systems
Another advantage of the merchandise management system is that you can connect your webshop to various systems and applications. This allows you to export data to external systems and import data from external systems.
For your online store to function successfully, it is important that all processes and systems are mutually coordinated. Goods movements are mapped with the help of WWS. An ERP system is required to be able to plan and control all resources precisely. The experts at Kenner Soft take care of the connection of ERP systems and the integration of ERP system with Shopware.
What advantages do SMEs enjoy thanks to an ERP system?
Your company can only benefit from the use of WWS. The workflow is automated and competitiveness is optimized. All information is stored and managed centrally. WaWi guarantees complete transparency. It is fair to say that no online store can do without merchandise management software. Let's take a closer look at the advantages offered by the merchandise management system:
Digital invoices
This is a good example of digitized business processes. The e-invoices are created and sent electronically. The payment processes with e-invoices are much faster. No money is spent on printing and postage.
Paperless office
The merchandise management system also offers retailers advantages in this aspect. By recording and storing information digitally, you can free yourself from the time-consuming work with paper documents. Manual processes are automated.
Optimization of business processes and operations
A merchandise management system can be used to automate several tasks and control processes. This makes it possible to minimize errors and improve company productivity and efficiency.
Cost savings
By using WWS, companies can reduce their own expenses. As processes are digitized, there is no need to pay for paper, printing and postage. Automation contributes to the efficient use of resources. The cost savings enable the company to increase its own competitiveness.
Fast response times
Another advantage offered by the merchandise management system is the time it takes to process customer inquiries. Thanks to the existing CRM functions (ticket management, appointment scheduler) that WaWi contains, orders are processed much faster. Customer wishes are realized and customer satisfaction and sales are increased as a result.
Effective execution of orders, bookkeeping, invoicing
The merchandise management systems offer a wide range of functions, which simplifies order processing. WaWi enables the preparation of quotations, confirmation of orders and recording of delivery bills in a short time. The recorded data serves as a basis for invoicing. The software enables good, simple control and analysis.
Time recording
Another advantage of the merchandise management system is time recording. The possibilities of the ERP system can be expanded. It then becomes a fully-fledged ERP system that also takes care of personnel management. If the working hours are recorded digitally, the wages can be properly accounted for. The system provides all the important data, which leads to increased efficiency in the company.
WWS with e-commerce interface
Small and medium-sized companies are turning to modern merchandise management systems with interface solutions for online stores. The connection simplifies processes, improves data security and minimizes errors. Employees have a better overview.
High Flexibility and expandability
The business systems are very flexible, which is an advantage for SMEs. They have options and interfaces that can be easily expanded. We offer ERP systems that can be purchased or rented according to specific requirements. Mobile solutions can also be integrated in order to have access to the ERP everywhere.
Growth potential and investment security
A good, modern merchandise management system grows with the company, as it is expanded and adapted as required. If you need more functions or new requirements need to be met, WaWi can be expanded with additional modules. There is no need to search for a new software solution. The next advantage of a merchandise management system is the long-term investment security made possible by its adaptability.
FAQ
What are the advantages of a merchandise management system?
WWS supports all retail processes (purchasing, storage, sales) by optimizing them. This saves costs and increases transparency.
What are the disadvantages of a merchandise management system?
The costs of purchasing and maintaining ERP systems can be too high for companies. You also need specialist knowledge to implement it properly.
Why do you need a merchandise management system?
Thanks to the use of WaWi, trading processes run smoothly and various areas of the company are relieved.
